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A holistic enrollment management system: software and people who drive enrollment growth

Jun 12, 2024 | EdTech

At first glance, an enrollment management system is viewed as a piece of technology. But at DreamApply, we believe in a more holistic approach. We see the people using the software and the software itself as integral parts of one cohesive system that efficiently manages enrollment. 

While technology plays a crucial role in streamlining processes, it is the human touch that truly makes a difference. 

How does DreamApply bridge technology and human touch at DreamApply?

Our software is designed to enhance the work of admission officers, not replace it. By automating repetitive tasks and providing intuitive tools, DreamApply allows staff to focus on what they do best: engaging with students and making informed decisions. 

  • First, we listen to the admissions professionals and other involved parties at the educational institutions to learn about their needs and focus on the functionalities of our software to best address those needs. 
  • We support them in customizing the application form, rules, tasks, and the way that the system behaves for both the administrators and the applicants. 
  • We test and make improvements together with the institution’s experts ensuring that the final product lasts and brings results. 

DreamApply is a comprehensive suite designed to cater to the specific needs of educational institutions. 

DreamApply’s platform is more than just an application processing tool. The system’s customization capabilities mean that each institution can tailor its use to fit unique workflows, ensuring a seamless integration with existing processes. 

For example, the University of Pavia, one of the oldest universities in Europe, experienced a tenfold increase in applications over five years after implementing DreamApply. This remarkable growth was not solely due to the software’s capabilities but also because the admissions team could better track and support each applicant’s journey, providing a personalized and efficient application experience. 

How does DreamApply enhance communication and collaboration? 

Communication is at the heart of any successful admissions process. DreamApply’s two-way communication system ensures that all messages between applicants and the admissions team are centralized. This feature reduces the likelihood of lost or overlooked communications, making the admissions process smoother and more transparent. 

Additionally, the system’s task management capabilities through the Director function allow for the clear assignment and tracking of responsibilities within the admissions team. This ensures that every team member knows their role and can work efficiently towards common goals. 

Data-Driven Decision Making in Enrollment Management Systems

DreamApply’s powerful analytics tools provide institutions with valuable insights into applicant trends and behaviors. These insights enable data-driven decision-making, helping institutions refine their outreach strategies and tailor their programs to meet the needs of prospective students. 

Sometimes an overlooked aspect of enrollment management systems is the data that they product, and what you can do with the data. With DreamApply, it is easy to access and utilize data gathered from applicant activity to marketing campaigns. 

Integrating Financial Management 

Financial aspects of admissions, such as invoicing and scholarship distribution, are seamlessly integrated into the DreamApply platform. This integration simplifies financial processes for both the institution and the applicants, reducing errors and ensuring timely payments and allocations. 

For instance, the ability to issue automatic invoices based on predefined criteria ensures that students receive the correct payment requests without administrative delays. This not only improves the efficiency of the admissions process but also enhances the overall experience for students. 

A System Designed for Growth 

DreamApply is built to scale with your institution. As application volumes increase, the software can handle the load without compromising performance. This scalability is essential for maintaining high standards of service as institutions grow and attract a global student body. 

As such, the enrollment management system that combines the efforts of the software and the people who work with the software grow together, as evident by the many positive results our clients emphasize in their testimonials.

About DreamApply 

Founded in 2011 in Estonia, DreamApply is an innovation-driven EdTech organization offering application management software that helps more than 300 educational institutions across 40 countries improve admissions, marketing, recruitment, financial aid management and other internal processes. Institutions that implemented DreamApply software have increased student enrollment by at least 30% and reduced up to 40% in application processing time.   

DreamApply offers an easy-to-use and highly customizable software commended by many university staff and students. Our excellent reviews indicate that DreamApply is the solution to many challenges that universities and students around the globe face, as well as a testament to our founders’ dream to improve student access to education around the globe. 

Book your demo today at https://www.dreamapply.com/request-a-demo

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