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5 strategies to save time in university admissions management

Jun 4, 2024 | EdTech

How to save time in university admissions management?

Managing university admissions is a time-consuming and intricate process. However, with the right strategies and tools, you can streamline your workflow and enhance efficiency. Here are 5 actionable strategies to save time in university admissions management, featuring insights on how DreamApply can help you implement these solutions effortlessly. On average, 300 educational institutions using DreamApply’s software spend 40% less time on admissions management. Let’s explore how.

Automate routine tasks

Automating tasks such as sending reminders, updating application statuses and assigning tasks significantly reduces the administrative burden. Implement workflow automation tools to handle these repetitive processes in university admissions management.

DreamApply offers robust automation features that streamline various administrative tasks. The platform allows you to set up automated workflows that handle everything from sending email reminders to applicants to updating the status of applications based on predefined criteria. This ensures that nothing falls through the cracks and your team can focus on more strategic tasks.

Utilize customizable application forms

Designing application forms that cater to the specific needs of your programs ensures you gather all relevant information upfront. This reduces the need for follow-up and clarifications, saving time for both administrators and applicants.

With DreamApply, you can easily design and customize application forms to suit your institution’s requirements. The platform’s intuitive form builder allows you to include various fields, conditional logic, and instructions, ensuring that you collect all the necessary information from applicants right from the start.

Designing application forms that cater to the specific needs of your programs ensures you gather all relevant information upfront. This reduces the need for follow-up and clarifications, saving time for both administrators and applicants.With DreamApply, you can easily design and customize application forms to suit your institution’s requirements. The platform’s intuitive form builder allows you to include various fields, conditional logic, and instructions, ensuring that you collect all the necessary information from applicants right from the start.

Leverage integrated communication tools in your university admissions management

Using a single platform for all applicant communications ensures that all messages are tracked and stored in one place. This minimizes the risk of missed or lost communications and keeps the admissions management process transparent and organized.

DreamApply integrates email communication tools directly into the platform. This allows you to send personalized emails, automated reminders, and notifications without leaving the system. All communications are logged, providing a clear record of interactions with each applicant.

Using a single platform for all applicant communications ensures that all messages are tracked and stored in one place. This minimizes the risk of missed or lost communications and keeps the admissions management process transparent and organized.DreamApply integrates email communication tools directly into the platform. This allows you to send personalized emails, automated reminders, and notifications without leaving the system. All communications are logged, providing a clear record of interactions with each applicant.

Implement video interviewing

Conducting video interviews instead of in-person interviews is perhaps the most impactful way to save time in university admissions management. It also allows for more flexibility in scheduling and can help expedite the admissions decision process.

DreamApply features built-in video interviewing capabilities, as directly requested by some of the 300 educational institutions using DreamApply’s admissions management software. You can schedule and conduct interviews directly through the platform, record sessions, and evaluate candidates based on predefined criteria. This not only saves time but also helps maintain a consistent and fair evaluation process.

Conducting video interviews instead of in-person interviews is perhaps the most impactful way to save time in university admissions management. It also allows for more flexibility in scheduling and can help expedite the admissions decision process.DreamApply features built-in video interviewing capabilities, as directly requested by some of the 300 educational institutions using DreamApply’s admissions management software. You can schedule and conduct interviews directly through the platform, record sessions, and evaluate candidates based on predefined criteria. This not only saves time but also helps maintain a consistent and fair evaluation process.

Utilize advanced reporting and analytics

What gets measures, gets managed. Advanced reporting tools can help you track key metrics, identify bottlenecks, and optimize your admissions process. Regularly analyzing your data can lead to more informed and strategic decision-making.

DreamApply offers comprehensive reporting and analytics tools that provide real-time insights into your admissions process. You can generate customized reports to monitor application trends, demographics, and other important metrics. These insights help you make data-driven decisions to improve efficiency and effectiveness.

At the same time, the dashboard in DreamApply’s software provides a clear visualization of your applicants’ journey, from submission to acceptance, making it easier than ever to track progress and streamline your admissions process.

What gets measures, gets managed. Advanced reporting tools can help you track key metrics, identify bottlenecks, and optimize your admissions process. Regularly analyzing your data can lead to more informed and strategic decision-making.DreamApply offers comprehensive reporting and analytics tools that provide real-time insights into your admissions process. You can generate customized reports to monitor application trends, demographics, and other important metrics. These insights help you make data-driven decisions to improve efficiency and effectiveness. At the same time, the dashboard in DreamApply’s software provides a clear visualization of your applicants' journey, from submission to acceptance, making it easier than ever to track progress and streamline your admissions process.

By implementing these five strategies, you can significantly reduce the time spent on university admissions management and improve the overall efficiency of your process. DreamApply’s robust features and intuitive platform make it easier than ever to automate tasks, customize application forms, centralize communication, conduct video interviews and leverage advanced analytics.

Ready to streamline your admissions process?

Click here to book your demo and start saving time in university admissions today!

About DreamApply  

Founded in 2011 in Estonia, DreamApply is an innovation-driven EdTech organization that improves access to education around the globe. DreamApply’s admissions management software helps more than 300 educational institutions across 40 countries to improve admissions, marketing, financial and other internal processes.  

DreamApply’s easy-to-use and customizable software increases student enrollment by 30% and reduces application processing time by 40%. With features designed with and for educational institutions, and integrations with commonly used systems, DreamApply empowers teams to get more done with less effort.  

Continue exploring by requesting your free, personalized demo.  

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DreamApply does not manage its admissions or scholarships

Please get in touch with the respective universities directly if you are a student/applicant. You will get no reply from us.

DreamApply is a software company that provides universities with a student admission management system. 

We wish you good luck with your applications!